Description:
Job Title: Merchandise Associate (Replenisher)
Location: Phoenix Sky Harbor Airport
Reports To: Merchandise Director
Position Function: The key responsibility of this position is to ensure the right product is procured at the right price and is replenished at the right time for assigned locations. Stores must be fully stocked with the inventory optimized to yield the highest return on investment. Merchandise Associate establish relationships with new vendors for merchandise selected at industry trade shows and are instrumental in improving processes and systems. This position will include extensive data entry including creating vendors in inventory management and accounting systems, establishing PLUs for items, generating replenishment purchase orders and conducting order analysis for specified locations, vendors and departments. Excellent customer service and communication skills are required. The ability to establish, maintain and manage on-going communications with internal and external customers and vendors is required. Negotiation skills are required for setting prices, establishing replenishment terms and conditions, negotiating discounts, arranging for display, ticketing and packaging of vendor products. Merchandise Associate must have a track record of excelling in internal customer service and in establishing great relationships with all levels of employees within an organization.
Principal Accountabilities: (essential job functions)
Inventory Management, Maintenance and Analysis
1. Responsible for order generation and maintenance of assigned merchandise. Tasks include creating approved supplier records, inventory items, and purchase orders Teamwork
2. Analysis of inventory performance and optimization of inventory investments. Identification of aged inventory and management of merchandise sales performance.
3. Maintain inventory management system of record for assigned stores, vendors and/or departments.
4. Responsible for maintenance of accurate prices, item SKU maintenance, vendor updates, filing and general systems / data maintenance. Tasks will include budget, invoice, shipping and receiving log maintenance.
Vendor Management, Sourcing and Contract Maintenance
1. Responsible for establishing terms and conditions with vendors. Actively negotiate and communicate requirements and establish agreements for consistency in supply. Needs to demonstrate ability to work with a diverse set of vendors. Vendors range from multi-national corporations to individual artisans. Agreements with vendors include consignment merchandise and vendor managed programs.
2. Ensure replenishment of product is consistent with store demand. Will work with several avenues of sourcing to ensure assigned stores / departments reflect the stated vision and concepts for a diverse portfolio of merchandise.
3. Active communication with all internal customers and generation of great relationships with internal partners to excel in merchandise selection and fulfillment.
4. Fluent in establishing great working relationships with new and existing vendors and managing product requirements. Use of catalogs, web searches and other avenues to source new product.
5. Adept at communicating and managing for optimal solutions with vendors.
Purchase Order / Invoice Management
1. Partner with all members of the accounting team to establish correct payment terms, invoice standards and purchase order management practices in accordance with accounting and purchasing best practices.
2. Negotiate best delivery and merchandise freight terms and manage to industry standards.
3. Complete purchase order management and all data entry tasks for multiple accounts with excellent accuracy.
4. Complete financial analysis for open to buy budgets, inventory levels and inventory turns.
5. Active management of open purchase orders. Active communication and status updates to internal customers and to vendors on the status of open purchase orders and merchandise availability.
Purchase Order Administration – provides research and problem resolution on all purchase orders and invoices. Communicate any price and order discrepancies to vendors. Partners with the Home Office, Vendors, etc. to resolve needed information to allow for a thorough and accurate purchase order work flow. Resolving price discrepancy problems with vendors and/or partnering with the Home Office Product Team to resolve.
Purchase Receipts Document Administration – responsible for the assembly, audit and reconciliation of the entire invoice payment Packard of each vendor freight receipt. Responsible for the timely forwarding of payment invoice packet to the Home Office.
Assorted other duties
1. Comparison shopping – Survey pricing of other retailers comparable to our store concept within the Phoenix and surrounding area.
2. Other duties may be assigned as needed, i.e. light errands to collect supplies, deliveries to sites and travel.
3. Assist with product processing.
4. Merchandise Team Liaison – Main contact for the Merchandise Team on site. Responsible for walking stores bi-weekly and communicate needs to other buyers.
Other Information: The major challenge of this position is the ability to manage in a complex and interactive environment. Ability to multi-task is essential. Must be quick and accurate in data entry and be well organized. Must be detail oriented and accurate at counting and sorting merchandise at high speeds on a repetitive basis. Must be committed to the mission and vision of Avila Retail and have the ability to interact with all levels of the community from customers to store associates to Managing Members and vendors.
Qualification Standards: (skills/knowledge, experience, and education)
Physical /Environment Aspects:
Physical effort is required in this position. Excellent hand, wrist, finger dexterity, visual acuity, hearing, speaking is necessary. Must be able to lift up to 40 pounds on a regular basis. Effective written and oral communication skills are a must.
| Salary | Posted | Location |
| - DOE | 2017-10-18 | Phoenix AZ 85034 |
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