Planning Tips to Avoid Common Meeting Mistakes

by Michael Lentin

shutterstock_176566535With the large array of details it takes to plan and execute on a successful conference, convention or trade show; small details that make a large impact often slip through the cracks. The following are tips to avoid common mistakes of a business conference.

Book soundproof conference rooms. One of the largest complaints at business meetings is frequent interruptions. It’s often difficult to control outside noise, but many cities across the U.S. have invested in soundproofing options that eliminate the pandemonium of the outside world.

Monitor meeting room temperatures. There is nothing worse than being stuck in a freezing cold, or burning hot, room when not being dressed properly for it. Research shows that the optimal work environment for people is 72–77 degrees Fahrenheit. Within this range, attendees will not only be comfortable but be able to work as optimally as possible.

Provide a map of all meeting areas. Larger conventions create unneeded anxiety for those who are unfamiliar with the area or layout of the location. Ensuring that each attendee is provided a map of the meeting rooms before the convention is ideal in pacifying frustrations and getting the attendees where they need to go.

Provide healthy snack options at break times. Eating healthy is an easy way to make sure all the conference attendees are at their peak performance at the sometimes (unnecessily) long meetings and presentations. Recent studies have shown that eating healthy can increase an individual’s productivity and focus. It’s a good idea, then, for the organizer to tailor a snack selection to be inclusive of those who may crave some healthy options.

Michael Lentin is the owner and CEO of CitiQuiet, market leader in soundproof windows

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